Introduction
Meetings are the heart of teamwork, but they often waste time when important points are forgotten or action items are unclear. Thanks to modern technology, AI meeting assistants have become powerful tools that make meetings smarter, faster, and more effective.
In 2025, these assistants go beyond simple note-taking. They transcribe conversations, highlight key ideas, suggest follow-up actions, and even coach you during the meeting itself. Whether you’re part of a startup, a large enterprise, or a remote team, there’s a tool that fits your needs. Here’s a complete guide to the 10 best AI meeting assistants that are shaping the future of productivity.
Hedy – The Future of Real-Time Coaching
Pricing:
Free: 5 hours/month
Pro: $9.99/month or $69.99/year
Enterprise: Custom with API access
Why Choose Hedy?
Hedy is the only AI assistant that coaches you while you speak. Instead of just recording, it gives live suggestions, helps you ask better questions, and keeps you on track.
Top Features:
Real-time insights and guidance
30+ language support
Automatic task and to-do extraction
Cross-session topic tracking
Works silently (no visible bot joining)
Perfect For: Professionals, students, journalists, and global teams who want to improve communication instantly.
Otter.ai – Best for Live Transcription
Otter.ai remains a favorite for teams that need real-time transcripts. It allows live collaboration, where participants can add notes, comments, and highlights during the meeting.
Free: 300 minutes/month
Pro: $8.33/month
Business: $20/month
Limitation: Only supports a few languages and lacks in-meeting coaching.
Fireflies.ai – Best for Sales and CRM Teams
Fireflies.ai is designed to connect your meetings with CRM tools like Salesforce, HubSpot, and Zoho. It also provides analytics like talk time, sentiment, and meeting trends.
Pro: $10/month per user
Business: $19/month per user
Limitation: Uses a visible bot that joins calls, which can be distracting.
Fathom – Best Free Option
For users who don’t want to pay, Fathom offers unlimited transcription for free. It also syncs directly with CRMs to save sales teams hours of manual work.
Free: Unlimited transcription
Premium: $19/month
Limitation: Supports only 7 languages and doesn’t provide live coaching.
Avoma – Best for Revenue Intelligence
Avoma is focused on sales performance and deal tracking. It provides risk alerts, coaching metrics, and conversation insights to help close deals faster.
Startup: $19/month
Business: $29/month
Add-ons: $35/month
Limitation: Can get expensive with add-ons and takes time to learn.
tl;dv – Best for Remote and Async Teams
If your team works in different time zones, tl;dv helps by creating quick highlights with timestamps. Team members who missed the call can jump to the most important moments.
Free: Unlimited meetings
Pro: $18/month per user
Limitation: More focused on post-meeting summaries than real-time help.
Zoom AI Companion – Best for Zoom Users
Zoom’s built-in AI tool helps users with instant summaries, action tracking, and Q&A features. It’s seamless for anyone already using Zoom.
Pricing: Included in paid Zoom plans
Limitation: Only works within Zoom and has fewer advanced features.
Fellow – Best for Meeting Agendas
Fellows help create structured meetings with agendas, task tracking, and cost calculators. It also integrates with project management tools.
Free: 5 AI recordings per user
Team: $7/month per user
Limitation: AI features are limited to the free version.
Notta – Best for Multilingual Meetings
Notta is built for international teams. With support for 58 languages, it’s one of the strongest tools for translation and transcription.
Free: 120 minutes/month
Pro: $8.17/month
Business: $16.67/month
Limitation: Free plan is too limited, and speaker separation isn’t perfect.
Grain – Best for Sharing Meeting Clips
Grain helps teams capture the most important video moments and turn them into clips for training, marketing, or sales.
Free: 20 meetings
Starter: $15/month per user
Limitation: More useful for sales and content sharing than general meetings.
Why Hedy is the Clear Winner
All the tools above add value, but Hedy stands apart because it helps you while you are in the meeting, not just after. Its ability to guide, coach, and give real-time insights makes it much more powerful than simple transcription software.
Conclusion
AI meeting assistants are becoming must-have tools for 2025. They save time, improve communication, and ensure no key detail is lost.
If you need basic transcription: Otter.ai or Fathom are good choices.
For sales and CRM integration: Fireflies.ai or Avoma fit well.
For global teams: Notta and tl;dv are strong picks.
For Zoom users: Zoom AI Companion is easy and convenient.
But if your goal is to speak smarter, stay focused, and leave every meeting more confident, Hedy is the tool that rises above all others. It doesn’t just record your meeting—it transforms how you perform in them.