In today’s digital world, email management is paramount and Microsoft Outlook plays a significant role for both individuals and businesses. However, sometimes users need to convert Outlook OST (Offline Storage Table) files to PDF format for archival, sharing, or documentation purposes. This article discusses the top two methods to convert a OST file to a PDF file, ensuring your important emails and data are safeguarded and accessible.

Understanding OST Files

Before diving into the conversion methods, let’s clarify what OST files are. OST files are created when you use Outlook with Microsoft Exchange Server, which enable you to work offline and synchronize your data later. However, OST files are difficult for sharing, thus necessitating conversion to a more portable format like PDF.

Method 1: Using Professional OST to PDF Converter

One of the most efficient and reliable ways to convert OST files to PDF is by using specialized software like OST to PDF Converter of OST2PST Wizard. Which is designed for this purpose. This tool offer a user-friendly interface, functionality, and advanced options for handling large OST files. Here’s a step-by-step guide for utilizing this software:

1. Download and Install the OST to PDF Converter Software.
2. Launch the application and select the desired OST file.
3. Set saving location for Output PDF file.
4. To begin the conversion process, click on the convert button.

Method 2: Manual Conversion via MS Outlook

If you prefer to use built-in tools and avoid third-party software, you can manually convert your emails from Outlook to PDF. This method is ideal for users who have only a few emails to convert or lack access to dedicated software. Here’s how to do it:

1. Launch Microsoft Outlook and ensure your OST file is accessible. Navigate to the folder containing the email you wish to convert.
2. Open the email you want to convert. Click “File” in the upper-left corner, then select “Print”. In the print dialog, you’ll have the option to choose a printer.
3. From the list of printers, choose “Microsoft Print to PDF.” This virtual printer will allow you to save the email as a PDF file.
4. After selecting the printer, click on “Print.” You will be prompted to choose a location to save the PDF file. Enter a file name and click “Save.”

Conclusion

Using professional OST to PDF Converter software simplifies the conversion process while ensuring data integrity, especially for large or complex OST files. Additionally, a free demo edition is available to test out all of the features and capabilities. . Alternatively, for those who prefer a manual method, using MS Outlook’s built-in print feature provides a straightforward, albeit limited, way to convert emails. Choose the method that best suits your needs and enjoy the benefits of having your email data in an easily shareable PDF format. 

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