Exchange Server is Microsoft’s platform that users use to send, receive, and store emails. Exchange Server also offers email, contact, calendaring, and many more services. Organizations go forward to export Exchange mailbox to PST format for various reasons that we will describe in this blog. Before that, let’s discuss why organizations prefer the PST format to export the Exchange mailboxes. PST file format is easily portable to another system, and it is also secured with a password. That is why the PST file is preferred to export the Exchange data.
Reasons to export Exchange data into PST format
- In such a case, the organization wants to move to another platform.
- Users export Exchange mailbox to PST for backup purposes to keep their data safe from future mishappening.
- When an employee leaves the organization, then, to retain data, the admin exports it into PST.
- As we know, Microsoft officially discontinued technical support for Exchange 2010. In this case, users export Exchange 2010 mailboxes to PST.
Some common reasons to execute the exporting task we described above. Besides these reasons, there could be more reasons that can differ for each user.
Methods to implement the Exchange mailbox exporting process
We have both the manual and professional Exchange Recovery Tool to accomplish the Exchange mailbox exporting task. Now we will go through the step-by-step process to implement both solutions. Let’s start with the manual method.
How to export Exchange mailboxes using Outlook?
Follow all the below-mentioned steps carefully to export Exchange mailbox to PST format easily. Let’s start step by step process to execute the manual method to export Exchange data.
Step 1: Open Outlook and go to the file menu.
Step 2: Now choose the open and Export option and then go to Import/Export.
Step 3: Select the export to a file option and click on the next button.
Step 4: After that, select Outlook Data File (.pst) option and click Next.
Step 5: Choose the folder you want to export in Outlook PST.
Step 6: Make the changes using the filter option per your requirements and click Ok.
Step 7: Browse the location to choose the path where you want to save the PST file, and then Click Finish.
Step 8: The process to export the Exchange mailbox to PST format will start.
Shortcomings of the manual method
- It consumes too much time in performing the Exchange data into PST.
- Users should require excellent technical expertise to move with the manual method.
- The manual method doesn’t allow the addition of multiple folders to export.
- Users can’t preview added items to cross-check before processing the task.
- It is not much advanced that it can export multiple Exchange mailboxes at a time.
- There is no guarantee that it maintains the folder structure.
- It has no option available to pause or resume the process.
Going with the manual method can be a difficult task to export Exchange mailbox to PST. Therefore, it would be a better way to choose a professional third-party tool to accomplish the exporting process. We have outlined the features and how Shoviv professional software works. So, read till the end to learn about its features and step by step process.
Shoviv professional way of executing the Exchange exporting process
Shoviv Exchange Recovery Tool is designed with in-built advanced features to ease the exporting task. This tool is easily understandable to all users because it has a simple working process. The user can accomplish the Exchange mailbox exporting process without any difficulty. Moreover, this software works at the fastest speed, which is why it can provide quick results. The software offers various features that users can utilize to export Exchange mailbox to PST format effortlessly. In addition, users can also export the Exchange mailboxes into the Live Exchange Server with a single tap. Let’s go ahead with the description of this software’s features.
- The software has not applied any restrictions on adding large and bulk Exchange mailboxes.
- It is capable of processing multiple Exchange mailboxes without hassle.
- The folder structure and meta properties of the data will not harm even after completing the task.
- It allows users to export the data of any Exchange version. Even users can export Exchange 2010 mailbox to PST format.
- Moreover, to select the items of your choice, it offers a filter option. Plus, users can easily add or remove the needed items using this option.
- This tool perfectly recovers corrupted and inaccessible Exchange database files with no data loss.
- It comes up with a user-friendly user interface that makes it easy to understand for all users. Even novice users export Exchange mailbox to PST format effortlessly.
- To get duplicity-free data, users can use its incremental export option. Moreover, this option also helps in continuing the paused process.
- Apart from PST, the software offers HTML, vCal, RTF, and HTML file formats to export Exchange mailboxes.
- It makes the finding task of desired items very quick by providing a rapid search option in this tool.
- This software offers an option to set the password for the PST file.
To check out its features and functionality, users can download its free trial version from the official website of Shoviv. This free trial version also permits to process of the first 50 items per folder.
How does the Shoviv Exchange Recovery Tool work?
Here we are going to learn step by step process to export Exchange mailbox to PST format using Shoviv software. Before going through the steps, download and install the Shoviv Exchange Recovery Tool.exe from the official website of Shoviv.
Step 1: Open the Shoviv software after installing it.
Step 2: Go to the add source option.
Step 3: Choose the second option, Exchange Server mailbox. Add the required details to connect with Exchange Server, then click Next.
Step 4: Go to the ribbon bar and choose the Outlook PST option.
Step 5: Now check/uncheck the subfolders and click on the Next button.
Step 6: After that, make the changes to export data into existing PST or new ones.
Step 7: Use its splitter option to set the size for the resultant PST file and click on Next.
Step 8: Include or exclude the needed items, then click on the Next button.
Step 9: The software will process the exporting task of Exchange data in the next window. Save the report if required and click on Finish.
This is the simple process that you can follow to export the Exchange data in an effortless and secure way.
Conclusion
In this blog, firstly, we discussed the manual method, and we found it a bit complicated to execute. And then, we talked about the Shoviv software that simply export Exchange mailbox to PST format in a quick way. So here we conclude that the Shoviv professional software is the perfect way that users can use to process the Exchange data into the PST format. Users also get 24*7 technical support that helps new users if they face any issues or have any queries. At last, it all depends on the user’s understanding of which method they want to implement to accomplish this exporting task. We suggest you try its free trial version before making any decision. It will help users to get an overview of the Shoviv professional software.