Introduction
Outlook 2016 is a popular email client widely used by individuals and organizations. Sometimes, due to various reasons, you may need to export your OST file to a PST file in Outlook 2016. This guide will walk you through the process, ensuring a seamless transition of your data.
What are OST file and PST file formats?
OST File Folder: An OST file is an offline copy of a user’s mailbox stored on the local computer. It allows users to access their mailbox data even when they are not connected to the Exchange server. This file format is primarily used in Microsoft Exchange environments where Outlook is configured in Cached Exchange Mode. OST files are associated with an email account and contain all the data associated with that account, including emails, contacts, calendar items, tasks, and notes.
PST File Folder: A personal data file used by Microsoft Outlook to store email messages, calendar entries, contacts, tasks, notes, and other data locally on a user’s computer is known as a PST file. PST files can be created for personal archives, backups, or when Outlook is set to deliver mail to the local computer rather than a server. Users can also import and export data from PST files, making it simple to migrate or move Outlook data between systems.
Both OST and PST files can be accessed and managed using Microsoft Outlook.
Exporting an OST file into an Outlook PST file has Several benefits:
Data Backup: By exporting the OST file into a PST file, you create a backup of your Outlook data. This ensures that even if the original OST file gets corrupted or inaccessible, you still have a copy of your data in the PST file.
Data Migration: Exporting an OST file to a PST file allows you to migrate your Outlook data from one computer or email account to another. This is particularly useful when you’re changing computers, switching email clients, or transferring data between different Outlook versions.
Accessible File Format: PST files are more widely supported and compatible with various versions of Outlook. By converting the OST file to a PST file, you can access your Outlook data even if you don’t have an Exchange Server connection or when using a different email client.
Offline Access: Unlike OST files, which are primarily used for offline access to Exchange Server data, PST files can be accessed offline without relying on a server connection. This can be advantageous when you need to access your Outlook data without an internet connection.
Archiving and Storage Management: PST files can be used for archiving older or less frequently accessed Outlook data. By exporting the OST file into a PST file, you can create separate archives to manage your mailbox size effectively and improve Outlook performance.
Data Recovery: In case of OST file corruption or data loss, exporting the file to a PST format provides a way to recover the data. You can import the PST file back into Outlook to retrieve your emails, contacts, calendar items, and other Outlook data.
Export OST file into Outlook PST file Professional Solution.
If you need to convert an OST file to a PST file format. Softaken OST to PST Converter Tool is an option. It is really simple to use and works quickly. It includes several extra features. It converts an OST file to PST file without changing any data such as emails, contacts, notes, messages, notes, events, and so on. Moraver is an application that converts OST files into many formats like as EML, MBOX, vCard, and others.
Steps to Convert OST file into Outlook PST file
- Download and Install OST to PST Converter Tool
- Hit the browse button and Choose OST file of any size
- This will show a Preview of the OST file
- Choose the export type in the convert of PST
- Choose Output destination to save.
- Hit on the Convert Now Button
Conclusion
Exporting OST files into PST in Outlook 2016 is a straightforward process that ensures your data remains accessible and organized. By following the step-by-step guide outlined above, you can seamlessly transition your OST files to PST format, allowing you to import the data into other email clients or use it as a backup. Remember to regularly back up your Outlook data to prevent any loss of information.