How to perform Lotus Notes to Office 365 Migration task?

Lotus Notes is an emailing software that is used to receive and send emails and work on applications daily. IBM earlier owned it, but now HCL owns the application. In the early 2000s, it was in demand, and many users preferred to opt for Lotus Notes because they did not have other alternatives. However, nowadays, as technology is increasing, many other emailing clients have taken over the market, and the most popular is Microsoft Office 365 because it is a cloud-based application. Office 365 includes many advanced features and better security features. However, there are many reasons why users execute Lotus Notes to Office 365 migration tasks. Do you want to perform the migration task? You are on the perfect page if you want the best solution for migrating. This blog will help you to find the best solution.

Advantages of migrating to Office 365-:

In case you are considering the Lotus Notes migration task here, you will get certain reasons why Office 365 migration is in demand. Some advantages are as follows-:

1. Cloud storage- Microsoft Office 365 stores data on the cloud; hence, it has a secure environment. Ensuring that unauthorized people will not get access to your file.
2. Improved communication- it keeps communication centralized and straightforward. As it includes Skype to communicate, allowing users to collaborate regardless of time and place.
3. Automatic upgrades- users do not need to be concerned about upgrades as Office 365 automatically upgrades the applications in Office 365. Therefore, many users execute Lotus Notes to Office 365 migration tasks.
4. Universally accessible- users can access the data or files of Office 365 from any place, at any time, and with any device. With internet connectivity, you can work as per your requirement.
5. User-friendly- users mainly find it tough to synchronize with Lotus Notes. Which is why they execute Lotus Notes migration tasks because Office 365 provides a user-friendly environment for business.
6. Cost efficient- Office 365 is much more cost-efficient than Lotus Notes as it has no maintenance cost and many more advantages.

Method to perform the migration task-:

 There are two ways, or two methods, to execute Lotus Notes migration.

• Manual method- manual method is complex to perform and includes many limitations, which is why it is not counted as the best solution.
• The professional method- It is mostly preferred by professionals because it helps to straightforwardly migrate Lotus Notes to Office 365.

Manually migrating Lotus Notes to Office 365-:

While manually executing Lotus Notes migration task perform it with the IMAP connector.

Step 1- firstly, users must back up NSF files.

Because manual methods have chances of data loss. Which is risky for each organization and user, backing up NSF file data should be a priority for users. If any difficult and undesired situation arises, you can deal with it without any worries.

Step 2- each user creates a new mailbox.

Each user of Lotus Notes has to create new mailboxes.

Step 3- with the steps given below; enable the TCP/IP port for users.

• In your Lotus Notes, open the "Domino Administrator" tab.
• Click on the "configuration tab."
• Choose the server document to perform the IMAP services.
• Now click on the "Port" tab and then the "Internet Ports" and "mail" tabs at last.
• Enable the "TCP/IP Port Value Status" from the IMAP settings.
• Apply the changes and click on save. Before closing the application.

Step 4- Synchronise with the IMAP Connector.

Now establish a connection through the IMAP connector present in the Lotus Notes.

Drawbacks of the manual method-:

1. It is a risky method because it includes chances of human error.
2. If you are not a technical expert, it is good for you not to opt manual method for Lotus Notes to Office 365 migration process because you can face a situation like data loss.
3. Users are not allowed to migrate NSF files of more than 1 GB, which is a great limitation for migration from Lotus Notes to Office 365 manually.
4. There is no feature of auto migration; you have to migrate calendar items manually.
5. To manually migrate Lotus Notes to Office 365, users have to verify that the company firewall is not blocking the process.

Professional method-:

The best solution for users to execute the migration from Lotus Notes to Office 365 is to opt for a professional method. The best professional tool to perform the Lotus Notes to Office 365 migration task is Shoviv Lotus Notes to Office 365 Migration Tool. As the software does not include limitations and has features to enhance the growth of the business. Features of the software are mentioned below-:

1. The software perfectly and efficiently executes the Lotus Notes migration task.
2. The interface of the software is user-friendly, which means along with technical users, non-tech users can execute the migration from Lotus Notes to Office 365 without any difficulty.
3. Shoviv tool allows users to migrate NSF files to PST file format, and you can even split oversize or large PST files.
4. There is no alteration in the data and hierarchy of folders; hence, your data is safe.
5. You can migrate multiple NSF files to Office 365 without any limitation in file size. Therefore, you can easily execute Lotus Notes to Office 365 migration tasks.
6. It is also capable of saving all items in MSG and EML format.

Working of the Shoviv software-:

To execute the Lotus Notes to Office 365 migration task with Shoviv software, follow the steps below.

Step1: Install and Launch the software first.

Step2: Go to the Ribbon Bar and click on the "Add NSF file."

Step3: Two options are available to execute the Lotus Notes migration task.

• In the Ribbon Bar, click on the "Office 365”, option from the "export multiple PST file."
• Then select the right side of the folder list, click on "Export in Office 365," and select "Multiple NSF file."

Step 4: now the page will appear to open and check the "check/uncheck subfolders." Now after selecting, the "select all" and "Deselect all" options will be available over there. You can select or choose the option you require.

Step 5: From the Drop Down menu, select the Outlook profile of office 365 to export the Lotus Notes mailboxes.

Step 6: here on the page, the report of the whole process will be there. To map NSF files with Office 365 mailboxes, Select each NSF file and click on the "Map Mailbox button." To check the Office 365 mailboxes, click on the "validate target."

Step 7: Now you have arrived on the Filter page, check the "export selected item type." You can filter your data based on "Export Only Message Date." Options like Email translation and Folder mapping will be available over there.

Step 8: After applying the Filter, click on Next. Now the status of the completed process will appear. You can save the report by clicking on the "Save Report Button." You have completed your process; now click on Finish.

Wrap up-:

In the end, after discussing the benefits and disadvantages. It is sure short of using a professional method and professional tool like Shoviv Exchange Migration Tool for migration from Lotus Notes to Office 365 as it has beneficial features for business. The manual method is not preferred to execute Lotus Notes to Office 365 migration tasks because of its limitations and disadvantages. However, the Shoviv software lets users try the software and learn about the software's working with the free Demo version. If you have any queries about the software, you can contact the technical support team, which is available 24*7 for users.