Advantages & Techniques for Transferring Office 365 Archived Inbox to Outlook

Overview: If you're seeking information about exporting an Office 365 archive mailbox to PST, here is the place to go. But fear not—all the information you require to download the Office 365 archive mailbox as a PST file is included in this post. The most fundamental strategies are covered in this section.

Standard, archive, and many more mailbox types are available with Office 365. Sent and received emails are stored in Office 365's standard inbox. When your normal mailbox becomes too large, you will need to enable an archive mailbox using the Office 365 admin center.

The maximum size of the archive mailbox is 1.5 TB. The archive mailbox's space is allocated by the administrator in increments of 100 GB. But finally, the archive mailbox was too big for its own good. In this scenario, we have to export the Office 365 archive mailbox to PST. Let's go over some of the key benefits of converting Office 365 mailboxes to PST before we get into the solution.

Benefits of the Office 365 Archive Mailbox: Export to PST

Below are some of the explanations you could get following the mailbox's export to a PST file.

• To acquire a backup file including all emails, export the Office 365 mailbox to a PST file. This aids in preventing accidental loss and data corruption.
• Possessing a PST file with every email in it satisfies the compliance requirement. as it is company policy to maintain personnel data for a certain period of time.
• PST files can be viewed offline or without an internet connection, so users do not have to rely on one to view the data.
• Additionally, moving the PST file to a new platform becomes easier.
• It is now clear to you why it is advantageous to export the Office 365 archive mailbox to PST. The best option is also to save Office 365 emails as PDFs so that you can use the content offline. It's time to figure out how to successfully export data.

You Can Export the Office 365 Archive Mailbox to a PST file, But How?

Microsoft does not provide a manual method for exporting archive mailboxes to PST in an efficient manner. Microsoft offers the eDiscovey program to finish the exporting process, but it requires a lot of work and technical know-how. That's why the administrators avoid using this approach. You shouldn't worry about the solution, though, because we'll discuss the best-automated tool that Office 365 admins suggest in this section.

Downloading Office 365 Archive Mailbox to PST Using an Automated Tool

Softaken Office 365 Backup Software allows you to export the Office 365 archive mailbox to a PST file. Administrators as well as non-technical people can complete the procedure using the Office 365 archive mailbox since it is so user-friendly. When relocating large-sized mailboxes inside an organization, administrators need to make sure the migration goes perfectly.

This tool can export Office 365 archive mailboxes to PST error-free with only one click. The Office 365 archive mailbox move did not impact the folder structure or integrity. This program also provides an advanced date filter to exclude certain data. It is also possible to export Office 365 Mailbox to PST with this application.

How the Automated Tool Works

• Install the tool on the PC after downloading it. Select Outlook as the destination and the Office 365 archive as the source.
• Once the source and destination platforms have been selected, click the email box in the workload section and apply the date filter.
• On the Source tab, enter and confirm the required permissions for a source account, then click Next.
• Navigating to the Destination tab, select the location where you wish to save the produced PST file. Click Next after choosing the Validate option and confirming the information.
• To get the users into the automated tool, utilize the Fetch users, Import users, and Download template options.
• Once the users have been validated, choose the Start Export option to download the Office 365 archive mailboxes to a PST file.

To Sum Up,

To create additional space in the mailboxes, we have to move certain content into the Office 365 archive mailbox. However, because there is a lot of important data, the Office 365 archive mailbox also gets full over time. The Office 365 archive mailbox should be cleaned up, and all of the data should be downloaded to the local machine for later use. A professional solution that simplifies the process of converting the Office 365 archive mailbox to a PST file has been discussed.

Read this Free Blog: How to Save/Print/Convert EML Emails to PDF Format?