How To End An Email Message

The way you end an email is as important as how you begin it. A proper email closing leaves a positive impression and helps to maintain a professional tone.

Here is how to end an email with some common email closings along with tips on choosing the right one for different situations:

Common Email Closings:

1. Formal Closings:

   - Best regards,

   - Kind regards,

   - Yours sincerely,

2. Neutral Closings:

   - Regards,

   - Sincerely,

   - Best,

3. Friendly Closings:

   - Warm regards,

   - Cheers,

   - Best wishes,

4. Thank You Closings:

   - Thank you,

   - Thanks,

   - Appreciatively,

5. Professional Closings:

   - Yours faithfully,

   - Respectfully,

   - Cordially,

6. Casual Closings:

   - Take care,

   - Talk to you soon,

   - Until next time,

7. Gratitude Closings:

   - Gratefully,

   - Many thanks,

   - Thanks again,

8. Inquiry Closings:

   - Looking forward to your response,

   - Awaiting your reply,

   - Eagerly waiting for your feedback,

Tips for Choosing the Right Closing:

1. Consider the Relationship:

   - Choose a closing that aligns with the level of formality or informality in your relationship with the recipient.

2. Match the Tone of the Email:

   - The closing should match the overall tone of your email. A formal email might require a more traditional closing, while a friendly or casual email can use a more relaxed closing.

3. Reflect the Purpose:

   - Tailor your closing to reflect the purpose of your email. For example, a thank-you closing is suitable after expressing gratitude.

4. Maintain Consistency:

   - If you've used a specific closing in previous communications with the same person, try to maintain consistency to establish a professional pattern.

5. Use a Sign-Off That Feels Natural:

   - Choose a closing that feels natural to you and is appropriate for the specific situation.

Examples:

1. Professional Email:

   - Best regards,

   - Yours faithfully,

2. Casual Email:

   - Cheers,

   - Take care,

3. Thank You Email:

   - Thanks again,

   - Many thanks,

4. Inquiry Email:

   - Looking forward to your response,

   - Eagerly waiting for your feedback,

5. Formal Email:

   - Yours sincerely,

   - Respectfully,

6. Neutral Email:

   - Regards,

   - Sincerely,

7. Friendly Email:

   - Warm regards,

   - Best wishes,

Remember to sign off appropriately based on the context of your email. The closing serves as a polite farewell and leaves a lasting impression on the recipient.