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How To Add And Remove Email Accounts On Mac

How To Add And Remove Email Accounts On Mac. 
 

Having multiple email addresses is so common today, and, it is also essential to know how to remove the ones that you no longer use. For example, if you have a Gmail address for work and leave that job, you would want to remove that Google account on Mac.

In this article, we would show you how to do that.

Add an Email Account Automatically or Manually

If the email account that you are adding is from an email provider such as Google, iCloud or Yahoo, Mail will automatically add your email account with just your email address and your password.

Otherwise, if you’re using an email address that is from an internet service provider (ISP), you may have to enter the email account settings manually.

Add an Email Account With Two-Factor Authentication

Two-factor authentication (2FA) is a security method that offers additional security when logging into your online accounts. When using it, you must prove your identity in two ways. One of these is the usual password, which can be compromised in several ways.

The second level of security on your account with 2FA requires that you not only know something (a password) but also have something, like your device. This makes it much difficult for someone to hack into your account.

If you are adding an email account that has two-factor authentication turned on, such as a Gmail account, you must get an app-specific password before adding your email account to Mail.

An app-specific password is a code that is produced by the email service or provider. This code is used in place of your normal password when you are adding the email account to Mail, or to any other third-party email client. Your email provider would have given you detailed steps have on how to get an app-specific password for your email account.

Add an Email Account in Mail

To add an email account using the Mail application on your MAC open it and go to Mail > Add Account from the menu bar.

Choose the type of email account that you are adding and follow the on-screen prompts.

If you don’t see your account type on the list, choose Other Mail Account. Click on Continue after you decide.

If your choice was another Mail Account, the system will still try to add the email account automatically.
Enter the additional information as discussed above and select either IMAP or POP. Next, click on the Sign In button.
If your email account verifies you would be asked which apps you want to use with the new account. Choose the apps that you want to use and click on Done. Note that your email account might not support all the applications that are listed.

Add an Email Account in System Preferences

You can also add email accounts to your Mac through the System Preferences. Adding an Internet Account adds the account to the Mail application on your Mac and the setup is the same as others.
Click on the System Preferences icon that is located in your Dock or go over to Apple menu > System Preferences from the menu bar. Then choose Internet Accounts. choose the type of email account that you want to add and follow the prompts. Click on 'Add Other Account' if you do not see your type of email in the list there.

Delete or Deactivate an Email Account on Mac

If you have an email account on your Mac PC that you no longer use, you can delete or deactivate the account.

Click the System Preferences icon in your Dock or go to Apple menu > System Preferences from the menu bar. Then open your Internet Accounts.

Delete an Account

If you want to remove the account completely, select it in the list and click the minus sign below the list. Confirm this action by clicking OK.

Deactivate an Account

You can also make an account inactive by unchecking all those apps that are for the account. If you want to use some of the available apps but not email, uncheck only Mail in the list.

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