The Basics of Taking a Screenshot on Windows
Before we look at how to edit a screenshot on your PC, you need to know how to get a screenshot in the first place. The most basic method involves Microsoft Paint.
First, press the Print Screen key (which might be abbreviated as PrtScn or similar on your keyboard) to copy everything on your desktop to the clipboard. If you have multiple monitors and want to screenshot just the current display, press Alt + PrtScn instead.
Next, open Microsoft Paint. You can do this easily by opening the Start menu and typing paint to search for it.
Once you have Paint open, just press Ctrl + V (the universal shortcut to Paste ) to place the screenshot into Paint. If you don’t need to edit the print screen output, you can simply press Ctrl + S (or go to File > Save as) to open the Save dialog and give your image a name.
In future versions of Windows 10, the Snipping Tool’s functionality will move to the new Snip & Sketch app. You can access this with the shortcut Win + Shift + S.
How to Edit Screenshots in Microsoft Paint
Now, let’s look at some common forms of editing a screenshot you should know how to do in Paint. This shows how to edit a screenshot on Windows 10, but the methods work in earlier versions, too.
How to Crop a Screenshot
Chances are that if you captured an entire window in your screenshot, you don’t want to show all of it. Cropping is an easy solution to this.
To crop a screenshot, simply choose the Select tool from the top Ribbon. If you don’t see that, double-click the Home tab to pin it open.
The default is rectangular selection; click the arrow below this to change that. Drag your mouse over the area you want to keep, then click the Crop button on the top bar to cut the image down to just that selection.
Highlight Elements Using Boxes
An easy and non-obtrusive way to highlight certain parts of your screenshot is by using boxes. Paint has this built-in on the Shapes section of the Ribbon.
First, select the rectangle or rounded rectangle option. Next, under Outline, choose Solid color and set Fill to No fill. Choose a Size for the thickness of the outline, and pick a color to the right of that. Red is generally a good color for grabbing attention.
How to Add Text to Screenshots
Sometimes you might need to drop some text on a screenshot for extra instructions. Paint makes this easy with the Text tool, represented by an A on the Ribbon. Select it, then click on your image where you’d like to place some text.
Once you click, you’ll see a text box and can start typing right away. By default, it’s set to a small font size that you probably won’t be able to see, so you’ll want to use the Text tab that appears on the ribbon to make changes.
Here you can adjust the font and its size, choose whether the background is transparent or opaque, and change the text color. To change the properties of existing text, press Ctrl + A to select it all first, then make your adjustments. Click and drag the box around your text to move it, or use the handles to resize if needed.
Take care during this process, as once you click out of the text box, Paint will permanently place it. You can’t move it after this, so you’ll need to press Ctrl + Z and try again if you don’t have it in the right place.
How to Resize and Rotate Your Screenshots
Need to make more space for your screenshot or want to adjust the entire image? You can use the Resize and Rotate buttons on the Image section for this.
With the maintain aspect ratio box checked, the Resize tool lets you downsize the image without significant loss in quality. You can choose to resize as a percentage or by absolute pixels.
The Rotate and Skew tools aren’t that useful for editing screenshots, but they’re available if you need them.
Saving Your Screenshot
Once you’re done editing, the last step is saving your screenshot. Like most image editors, Paint gives you several options for the file format.
In general, you can stick to PNG or JPEG. PNG images are of higher quality, but take up more space. JPEG images are more space-efficient but are often subject to distortion.
Unless you need the absolute smallest file size possible, we recommend saving screenshots as PNG for the best quality. You can always make a JPEG copy for sharing later.
