How to Use Zoom for Online Meetings
What Is Zoom?
Zoom is a remote communication tool that allows teams to work together despite being in different locations. The application offers a lot of solution which includes virtual video conferencing rooms, softphone systems, and video webinars. However, most people know Zoom for just its video conferencing tools.
How to Join a Zoom Meeting
1. If someone has invited you to a meeting on Zoom, getting in is very simple. They might have sent you an email with a unique meeting URL. If that is the case, you can click that link to jump right to the meeting page without worrying about a meeting ID.
2. If not, do not worry. Just go over to the Zoom Join a Meeting page, which you can access by clicking Join a Meeting at the top-right of Zoom’s homepage. Here, you will need to input a meeting number. The meeting organizer should have sent you this through email or other means. Input the number and choose Join.
3. Assuming this is the first time you’ve joined a Zoom meeting, you will see a prompt to install the Zoom application, which you should do for the best performance.
4. Once it installs, choose a display name for and hit Join Meeting to jump in.
How to Set Up a Zoom Meeting
Joining a meeting that you are invited to is easy, but what if you need to set up a Zoom meeting yourself? There’s a bit more work on hosting, but it is not difficult.
1. First, you will need to sign up for a Zoom account. go over to Zoom’s signup page, which you can find by clicking the Sign-Up, It is a Free button at the top-right. Enter your work email address, or sign up using your Google or Facebook account if you prefer.
2. You will get an email with a link to continue signing up. Create a password, then you can skip the step of inviting others to the service. From there, you will see your new personal meeting URL. Clicking this will open up the Zoom app on your computer and launch that meeting room.
3. Click the Manage Participants button to open up the side panel. There you can review who is present and make any changes that are necessary. Use the options under More to prevent participants from unmuting themselves, changing their names, or even to lock the entire meeting.
How to Schedule a Zoom Meeting
You can start a quick meeting anytime by sending out your personal meeting URL or ID. But most times, you’ll want to schedule a zoom meeting ahead of time so everyone can prepare.
1. To do this, visit your Zoom Meetings page by clicking My Account at the top-right of Zoom’s homepage and choosing Meetings from the left sidebar. There, you’ll see the button to Schedule a New Meeting.
2. Click this to fill out all the info, including the topic, time, duration, and other preferences. Once you click Save, use the Add to buttons to put it on your Google, Outlook, or Yahoo calendar, through which you can invite others.
3. Choose Start Meeting to begin a scheduled meeting. For more convenience in the future, you can install a plugin for Microsoft Outlook or a Chrome extension on the Meetings page to schedule meetings from those calendars.
How to Record a Zoom Meeting
Recording a meeting when you’re the organizer is simple.
1. Click the Record button at the bottom of the screen to begin recording immediately. Once your meeting is over, you’ll find an MP4 file in Zoom’s recording directory on your system.
2. To adjust these settings, click the arrow next to Mute and choose Audio Settings to open Zoom’s Settings page. There, switch to the Recording tab to choose a recording location and change other related options.
How to Share Your Screen on Zoom
1. Click the Share Screen button in Zoom to start screen sharing.
2. There, you can choose which monitor you want to share, or choose to share only a certain app’s window. You’ll find more options at the bottom, as well as the Advanced tab.
We mentioned screen sharing earlier; as the organizer, you have full control over whether participants can share their screens or not.
1. To change screen sharing options, click the arrow next to Share Screen, followed by Advanced Sharing Options.
2. There you can decide if participants are allowed to share, whether more than one person can share their screen at a time, and if participants can start sharing when someone else already is.
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