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How to Send Automated WhatsApp Messages for Column Value Changes on Monday.com

Automation,Project Management . 

In project management, efficiency is the name of the game. Any tool that can automate tasks and streamline communication is a game-changer.

 Use Monday.com, a platform known for its versatility in managing projects. You'll be thrilled to learn about a new feature: automated WhatsApp messages triggered by changes in column values on your Monday.com board. 

In this blog post, we'll delve into how this integration works and how it can supercharge your productivity.


The Power of Automation

Automation has become indispensable in modern workflows, allowing teams to focus on high-value tasks while repetitive processes are handled seamlessly. 

With Monday.com's integration with WhatsApp, you can now automate communication triggered by changes in your project boards, ensuring that everyone stays informed without manual intervention.


Introducing Automated WhatsApp Messages on Monday.com

Monday.com's integration with WhatsApp enables you to set up automation rules that send messages to designated recipients whenever a column value changes on your board. 

Whether it's a status update, a new task assignment, or a milestone achieved, you can ensure that the right people are notified instantly via WhatsApp.


How It Works

Setting up automated WhatsApp messages for column value changes on Monday.com is straightforward:

  1. Select Your Board: Begin by selecting the board for which you want to set up automation. Navigate to the automation section within Monday.com and choose the board you wish to configure.
  2. Define Trigger and Action: Next, define the trigger for your automation rule. You'll select "When column changes" as the trigger in this case. Then, specify which column you want to monitor for changes.
  3. Set Up Action: After defining the trigger, you'll set up the action to send a WhatsApp message. You can customize the message content and recipients based on your preferences.
  4. Test and Activate: Once you've configured the automation rule, it's essential to test it to ensure it works as expected. Once you're satisfied with the setup, activate the rule, and you're ready!

Benefits at a Glance:

  1. Real-time Awareness: Gone are the days of constantly refreshing the board to catch updates. This automation ensures that every team member receives immediate notifications, keeping everyone on the same page without the hassle of manual checks.
  2. Improved Information Flow: Critical changes are instantly shared across the team, eliminating information silos and facilitating better decision-making. Whether it’s a minor adjustment or a significant milestone, no update goes unnoticed.
  3. Elevated Project Management: By integrating WhatsApp notifications with Monday.com, project management becomes more than just task allocation. It becomes a dynamic process fueled by timely updates and seamless communication, driving efficiency and productivity.

Real-World Use Cases

The possibilities for leveraging automated WhatsApp messages on Monday.com are endless. Here are a few real-world scenarios where this integration can make a significant impact:

  1. Task Assignments: Automatically notify team members when assigned a new task or when task details are updated.
  2. Project Milestones: Celebrate project milestones by sending automated messages when specific criteria are met, such as reaching a certain completion percentage.
  3. Deadline Reminders: Send reminders to team members when project deadlines are approaching or when tasks are overdue.
  4. Status Updates: Inform stakeholders about project status changes, such as moving tasks from "In Progress" to "Completed."

Getting Started

Ready to start sending automated WhatsApp messages for column value changes on Monday.com? Here are some steps to get you started:

  1. Identify Use Cases: Determine which use cases are most relevant to your team and project workflow.
  2. Configure Automation Rules: Use Monday.com's automation features to set up rules that trigger WhatsApp messages based on column value changes.
  3. Test and Iterate: Test your automation rules thoroughly to ensure they work as expected. Make adjustments as needed based on feedback and testing results.
  4. Train Your Team: Ensure that your team is familiar with the automated WhatsApp messaging system and understands how to respond to notifications effectively.


In conclusion, automated WhatsApp messages for column value changes on Monday.com offer a powerful solution for streamlining communication and enhancing productivity in project management. 

As we embrace the era of remote work and distributed teams, effective communication becomes more than just a convenience—it becomes a strategic imperative.

So, are you ready to revolutionize the way your team collaborates? Explore the possibilities of automated WhatsApp notifications and witness firsthand the transformative impact on your project management workflows.

Embrace the power of seamless communication and watch your team soar to new heights of productivity and success.


1. What does this feature do?

This functionality enables the automatic sending of WhatsApp messages whenever any value within a column on your chosen Monday.com board changes.

2. What kind of changes trigger notifications?

Any changes made to column values trigger notifications, ensuring that team members are promptly informed of updates.

3. How does this benefit my team?

By providing real-time updates, this feature enhances collaboration, facilitates quicker decision-making, and fosters a more transparent work environment.

4. Can I choose which specific column changes trigger notifications?

Yes, you have the flexibility to select the columns for which you want to receive notifications, allowing you to customize the integration according to your team's needs.

5. What happens if a team member doesn't have WhatsApp?

While WhatsApp is the primary communication channel for notifications, alternative communication methods can be explored to ensure that all team members stay informed.

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