How to Migrate from Exchange to Office 365 – Quick, and Easy Steps

The security of data in an organization is most important for every user. However, there are many other important things in an organization to take care of, but security is a priority. As we all know, Exchange 2010 has lost its support from Microsoft, and Exchange 2013 will lose soon in April. Therefore, users try to move to other emailing services to keep their data safe. As Microsoft Office 365 provides many advanced security features, hence most users and organizations are considering migrating to Office 365. There are many other reasons, along with security, which is why users migrate Exchange to Office 365.

In this blog, both the solution manual and the best professional Office 365 migration tool are discussed. Therefore, users can identify the best way to execute the task. You can choose the best way to guide you through the task.

Reasons to move to Office 365-:

Microsoft Office offers numerous benefits. The gloaming features of Office 365 are why it is getting popular and in demand nowadays. Now let us check the features and reasons to migrate to Office 365-:

1. Cloud facility- Office 365 offers cloud-based services, which is why users find it more secure than other emailing clients.
2. Familiar tools- it provides familiar tools like Word, Excel, and PowerPoint. Users are more comfortable using these tools because they have been using them since earlier. Hence, it becomes better to adapt the features and work quickly.
3. Universal accessible- while working with Office 365, you can access data from any place, at any time, and with any device. This makes the work of users easy, and you can quickly reply to any emails and connect to any meetings regardless of any time, place, and device.
4. Spend for need- as you know, Office 365 is a subscription model. Therefore, users get to pay for whichever application they want to use. Hence, it saves time; as well, it is cost-efficient too.
5. Automatic updates- users do not need to be concerned about the updates as the software automatically updates the applications, and users do not need to face downtime.
6. More scalability- Office 365 offers more scalability because users do not need to spend on buying extra storage, configuring everything, etc.

Solutions to migrate Exchange to Office 365-:

To migrate Exchange to Office 365, there are two methods available; manual or professional Exchange Office 365 migration tools. Both methods are different from each other. In this blog, both methods are discussed in detail to make it easy for users to execute the migration task. Firstly, below, various manual methods are explained-:

There are three types of manual methods to perform the migration task.

1. Cutover Migration

It allows users to migrate all mailboxes at once. This method is used for small business organizations. This method suits users running Exchange 2003, 2007, 2010, and 2013. It allows migration of limited mailboxes, meaning users can only migrate them less than 2000. To perform the task with the cutover method, users must prepare their On-premise environment. Users must verify the Domain ownership of Exchange On-premise. You have to convert On-premise mailboxes to mail enabled users. If your limited mailbox size is increased, there are chances of losing data; thus, be careful.

2. Staged Migration

This method allows users to work with Exchange 2003 and 2007. Users can add more than 2000 mailboxes. Both medium and large-size organizations can opt for this method, as it is suitable. It helps to migrate data in batches. Users are allowed to send and receive emails from On-premise users. It is best for users who are planning to migrate systematic migration of Office 365.

3. Hybrid Migration

It is most suitable for Exchange 2010, 2013, and 2016 users. Hybrid migration creates a connection between the Exchange server and Office 365 migration. It migrates mailboxes in the range of 150-2000 in small batches. It helps users to maintain both online premises and online mailboxes. There is no need to create new mailboxes. This method has three categories; Full Hybrid Migration, Express Hybrid Migration, and Minimal Hybrid Migration. This method allows for synchronising and managing user accounts of both environments.

Limitations of the Manual method-:

• It involves many restrictions and limitations; therefore, to get rid of such limitations, users mostly choose the Exchange to office 365 migration tool. Some of the limitations are mentioned in the points given below-:
• To execute the task manually and not with a professional Office 365 migration tool, you have to be an expert to perform migration smoothly. Otherwise, you can lose your data if you are not an expert.
• This method includes chances of human error, which is a great risk because there are most chances of errors.
• The manual way consumes a lot of time for users, and nowadays, time is money for users, and no one wants to lose money. Therefore, consuming time is crucial for users.
• It requires numerous changes in both: Source and Destination ends.
• The method is tiring and exhausting. Users can be tired easily because it is lengthy and complicated. This can lead to irritation and improper migration.
• It includes limitations on choosing the manual method with any Exchange server. Thus, opting for a professional Exchange to Office 365 migration tool is more beneficial.

Tool to execute Exchange to Office 365 migration task-:

The best way to migrate Exchange to Office 365 is to opt for Shoviv Exchange to Office 365 Migration Tool. The software is best in the market to migrate public folder to office 365. It has many beneficial and advanced security features, which make the task smooth and easy to perform. Now lets us know about the features of the software in detail-:

1. Users can swiftly migrate public folder to Office 365 with the Shoviv tool, as it is seamless.
2. There is no alteration in the original data, and the hierarchy of folders remains the same; therefore, users do not need to worry about data security.
3. The Shoviv Exchange to Office 365 has a user-friendly GUI; hence, technical and non-technical users can smoothly execute the task.
4. It repairs all private and public EDB files and maintains the originality of data.
5. With a feature like Incremental export, you can resume the task from the last ended point and can prevent data from duplicity.
6. To filter out your data, use the Filter option, which helps to exclude the undesired items and includes the desired ones.
7. The Email translation feature can change canonical emails with the SMTP address.
8. Besides Exchange to Office 365, the migration task software allows migrating Exchange to PST file format, and if you want, you can split large PST files to eliminate corruption. You can set the size for resultant PST files.
9. The Folder mapping features allow users to migrate data from one particular folder to another folder.
10. The user can search mailbox items according to various criteria. Users can search required items on Message class, Date, Subject, Cc, Bcc, Attachment date, etc.
11. It is compatible with all versions of Windows OS and Exchange servers.
12. With the preview option, you can preview your data and be assured about the data for migration.

Conclusion-:

All the methods and routes to migrate from Exchange to Office 365 are expressed above in the blog. The conclusion to migrate public folder to Office 365 is to use Shoviv Exchange to Office 365 Migration Tool. The manual method makes the task difficult to perform; hence, a professional tool is most recommended for users. With Shoviv Exchange to Office 365 Migration Tool, you can try the software’s working by downloading the free Demo version.