Quick Method For Printing and Exporting Outlook PST Files to PDF Documents

Synopsis or Introduction: We will explore the nuances of converting PST to PDF with attachments in this extensive article. Outlook users frequently utilize the PST file format, which makes it easier to store emails and a variety of attachments, including calendars and more. Nonetheless, users frequently discover that to improve accessibility and facilitate data retention, PST files must be converted to PDF. Let's examine the driving forces for this change as well as the practical means of achieving it.

PST to PDF Conversion: Why?

The necessity to convert Outlook PST emails to PDF format is driven by several factors:

• Restricted Access to PST Files: Users can encounter difficulties while attempting to access PST files without utilizing Outlook.
• The ability to move data seamlessly is made possible by the mobility of PDF files, which PST files do not naturally offer.
• Platform Independence: PST files are platform-dependent; however, PDF files are always available on all systems.
• Enhanced Security: Unlike PST files, PDF files can be encrypted to safeguard sensitive data, a feature that is difficult to achieve.

Effective Techniques for Converting PST to PDF:

There are two efficient ways to convert PST to PDF with attachments. Instant conversion is ensured by both the highly recommended automatic approach and the manual way; however, the latter is more difficult for non-technical users.

Method 1: Use Outlook Export/Import to Convert PST to PDF

Methodical Guide:

• Launch Outlook on your PC.
• In the upper left corner, select the File tab.
• Click Open and select the Outlook Data File option.
• Select the PST file to be converted.
• After clicking OK, choose Save As or Export under the File tab.
• Select the converted PDF file's location.
• From the list of file types in the Save As or Export window, select PDF.
• Click Save once you've given the PDF file a name.

Method 2: Use Microsoft Print to convert PST files to PDF.

Methodical Guide:

• Pick out the PST file in Outlook.
• To save the email as a PDF, open it.
• After tapping File, choose Print.
• Click Microsoft Print to PDF after selecting your printer.
• After choosing the location to store the PDF, click Print and then Store.

Constraints with the Manual Approach:

• Labor- and time-intensive.
• Needs technical understanding.
• Prone to mistakes when entering data.
• Less effective than those that are automated.

Automated Method with Softaken PST to PDF Converter: 

The Softaken PST to PDF Converter Tool is suggested as a speedier and more effective solution.

Procedure for Conversion:

• Softaken PST to PDF Converter should be installed and run as an administrator.

• Click Next after selecting one or more files.
• Select the PST files, and a tree-structured format will load them.

• Click Next after selecting the files.
• Make sure that under Saves/Backup/Migrate, PDF is chosen.

• After defining the location, choose Convert.

Advantages of the Automated Method:

• Sophisticated features for managing attachments in the generated PDF files.
• Keeps mailbox items' original layout, organization, and properties.
• Provides the option to save Outlook emails in many formats, including PDF.
• Possibility to convert without converting affections.
• Suitable with Windows 11 and any Windows operating system version after that.
• Help all Microsoft Outlook versions, including 2002, 2003, 2007, 2010, 2013, 2016, and 2019.

Final Thoughts,

In conclusion, this tutorial offers complete instructions for transforming PST files into PDF files with attachments, both manually and professionally. Users can choose the method that best fits their needs by analyzing the conversion concerns and the methods' adaptability.