Top 10 guidelines for productivity at work with VoIP

Before learning about the top guidelines to increase the productivity of your business after implementing or say replacing the old communication tool with VOIP systems, get into the basics.

How does VoIP operate and what is it?

Voice over Internet Protocol is known as VoIP instead of using a traditional landline or mobile network.

It assists in placing calls through the internet connection by utilizing the network connection.

It's a helpful way to make calls because once set up, it's far less expensive than utilizing regular phone lines depending on the existing configuration.

You might not be required to pay for international or local phone calls or the length of the conversation.

The equipment required for setup:

Using a phone and a VoIP adapter - calls can be made from a standard landline phone using a specific adaptor that can be plugged into your router or a phone jack in the wall.

Using a computer, make phone calls to anyone who also has the program installed by the concerned service provider.

It costs nothing to call someone else who also uses the app, but it normally does cost something to call a real phone line.

Using a smartphone - Using specific apps, use your smartphone to make voice calls.

Tips to increase productivity:

1. Increase and encourage VoIP set up at employee’s homes:

Companies are starting to see the benefits of work-from-home initiatives helping in reducing overhead expenses when staff is not needed to work out of a physical office every day. Once unnecessary commuting is taken out of the equation, productivity is also increased.

According to research, employees who telecommute typically put in seven or more hours per day or more than those who must report to an actual office.

We have the best ways to give employee mobility without losing teamwork. Through communication via hosted VoIP, employees can utilize the devices they already own and regularly use to communicate dependably and simply.

Furthermore, the fact that the mobile workforce has expanded into a worldwide movement should not be overlooked that managing the business operations may be streamlined, productivity can be increased, and communications can be upgraded.

2. Provide more effective communication channels:

Employees can consolidate their communication efforts with hosted VoIP eliminating the need to keep and retrieve communications across many platforms, check different email accounts, or utilize various chat or IM programs. 

For instance, single sign-on integrations allow you to enter your work email using your business email address, reducing login confusion and the possibility of collusion amongst co-workers, thus saving firms time and eliminating costly errors and misunderstandings among co-workers.

3. Promote office collaboration:

Hosted VoIP promotes office cooperation by connecting co-workers. Additionally, teams find it simpler to run focused, effective conference calls.

It allows the users to see who is participating, identify who is calling, recognize who is speaking, and mute or remove individuals as necessary.

It makes conference calls more efficient and straightforward while assuring that remote teams, regardless of distance, better interact and coordinate.

4. Makes integration simple:

Today's businesses function online. So, finding technology that can supplement your current resources is a crucial prerequisite.

The appeal of cloud technology and its capacity to integrate easily with an organization's current cloud-based solutions and support.

It can manage different business processes through a single communication platform.

The system combined with current CRM software supports cloud-based backup features, accounting, and bookkeeping systems.

It also supports project management platforms that must be designed to be straightforward, simple to use, and intuitive.

This also assists platforms like project management which imposes straightforwardness, is simple to utilize, and is intuitive.

Thus increasing the operations to become more effective as a result.

Organizations have more time to concentrate on other crucial facets of managing their corporation and also lessen mistakes and delays brought on by poor communication.

5. Enable greater coordination with customers:

Teams can communicate with clients more effectively which offers staff members more time to concentrate on providing excellent customer service.

A unified communication system not only makes it simple for businesses to manage operations.

But the connection with CRM platforms also makes it simple for employees to look up client data or work with customers.

Teams have the choice to be immediately reachable by clients via calls, messages, and conferencing services with a hosted VoIP system.

This can help the employees to have the chance to handle client issues when they're away from their desks.

Additionally, remove the limitations of conventional phone lines that confine employee productivity to their desks because hosted VoIP integrates easily with mobile devices.

6. Voice over Internet Protocol innovation:

Make a technology audit of the current system that includes the age of the hardware, the cable infrastructure, and the network architecture.

Besides, you must also consider the need for security, redundancy, and uninterruptible power, as well as policy management for various traffic kinds.

7. Know that speech is more important than data:

Data networking specialists must learn to understand that voice traffic is important over data on business networks.

Because speech quality must be high to persuade consumers to accept modern communication solutions. Hence it is important to establish your bandwidth needs, and don't be greedy when it comes to voice call compression.

8. Recognize the rules governing toll-free travel around the world:

Offering five-digit dialing for international calls to and from some countries can be against the law.

Broaden the network's visibility, manage performance, and employ centralized, integrated network management solutions.

9. Maintain service provider of choice:

When performance issues arise, this will prevent vendors from pointing fingers at one another when the users complain that integrating IP telephony solutions from many suppliers is challenging.

10. Opt for the best open architecture:

Select interoperable hardware and opt for a setting with open architecture. But check some manufacturers misrepresent the openness and interoperability of their products. So, challenge them and request client references right away.

Additional suggestions and benefits achieved by the clients provided by our company VITEL GLOBAL INDIA,

Switch to internet telephony to replace your old communication devices:

This is particularly flexible because cloud PBX solutions from top PBX provider VITEL GLOBAL is to allow connections from anywhere in the world using a smartphone, desktop, or personal computer to allow employees to work from home.

Therefore, don't wait to replace the outdated ones with the updated tool and maintain remote communication with your corporate teams.

Unique traits:

Many more potent features, like 

1. Ring groups
2. Messaging
3. Voicemail
4. Dialer Id
5. Call Forwarding
6. Integrations
7. Auto Attendant
8. Voicemail To Text Or Email

It offers calls with high-definition quality:

High-quality voice calls over the internet using a cloud-hosted PBX at faster internet speeds and with higher compression rates are the priority. it is highly beneficial for international business conversations provided by our company.

Scalability:

It has excellent scalability since it is easy to expand to meet high consumption capacity based on the resource needs of the user.

Recovery from disasters:

If there is an unforeseen disaster, there is a huge chance of getting the data lost. Even if it is, whether it can be recovered, the best PBX service providers like VITEL GLOBAL offer services using cloud PBX systems that are extremely reliable and have high levels of dedicated servers and resources.

Benefit much from unified communications:

Unified communications also known as a single cloud solution or comprehensive cloud platform, enables real-time collaboration. It integrates all communications services, including CRM, live chat, analytics, and more into one application.

Security:

Cloud PBX solutions our company provides are more secure than internal systems.

Besides, handling all the software updates and firewall updates simultaneously.

The Final Word:

Users must pay close attention to whether or not service providers are providing exceptional and satisfying customer service.

But don’t hesitate to choose us as we provide round-the-clock customer service dealing with issues irrespective of our client's size.

There is no need to think about the size of the industry, whether they are small, mid-size, or large enterprise.

 Vitel Global India promises the highest uptime simple system administration and quick addition of new members from anywhere in the world. Additionally, all of your staff can connect easily regardless of the devices they each use. Why not request a demo today?