Check By Mail Feature from Cloud-Based Platforms: An Effective Solution for Old Age Homes

In the heart of every old age home lies a mission of compassion and care dedicated to enriching the lives of seniors. However, running an old age home is not just about providing shelter; it is also about balancing budgets and managing expenses. Many old-age homes find check payments to be a reliable option as they offer a tangible way to handle transactions while providing a sense of security for both residents and management.

While checks are often viewed as a steadfast medium for sending payments, whether for staff salaries, vendor services, or resident reimbursements, mailing them the old-fashioned way comes with a lot of challenges and difficulties. Some of the most common among them are listed below.

• First of all, in today’s digital world, even the thought of ordering checks and then sending them to your payee manually feels exhausting. It’s too much of a process to handle single-handedly, right?
• In a situation like this, doing the entire check mailing process, like printing, labeling, enveloping your checks, and going to a post office on your own for sending them, can feel overwhelming and time-consuming.
• Moreover, while sending checks manually, you may have to enter check details manually. This may delay your payments and also adds the possibility of errors.
• Another drawback of mailing checks manually is that you may have to switch between platforms to order checks, send checks, and track checks.

Is there a solution to all these problems?

Fortunately, yes!

Cloud-based platforms like Zil Money offer the check-by-mail feature, which can help you overcome all the limitations of the traditional check-mailing process.

Easily Send Your Checks

With platforms like Zil Money, an old age home can send checks without any additional effort. Once you take a subscription to these platforms, the rest of the payment process is assured. You can either enter check data manually or directly import data from your accounting software. This is possible because platforms like these can be easily integrated with your accounting software.

After importation, these platforms will do the entire check mailing process. They will print your check, label it, put it in an envelope, and send it to the respective payee on your behalf. All these can be done with a single subscription and at an affordable cost.

These platforms offer two options to send checks. One is via USPS, and the other one is via FedEx.

1. USPS Mailing

With cloud-based platforms like Zil Money, you can send checks easily via USPS mail. You have the option to send checks via USPS first-class mail. It is one of the most affordable mailing options available in the US. Cloud-based platforms allow you to send checks via first-class mail both in the US and Canada. You can also have the same feature with the additional benefit of tracking with cloud-based platforms.

Normally, sending checks this way may take around one to five business days. However, if you want to send checks more quickly, you have the option of USPS Priority Mail and USPS Express Mail. Priority mail takes around one to three business days, and express mail takes around two business days to reach the recipient.

2. FedEx Mailing

Cloud-based platforms like Zil Money allow you to send checks via FedEx. Mailing checks via FedEx offers a secure and trackable way to send important payments, especially for businesses that need to ensure timely delivery. Cloud-based platforms offer FedEx Overnight, FedEx Overnight Canada, and FedEx Saturday.

The overnight check mailing feature lets you send payments within the next business day. The FedEx Saturday feature allows you to send payments even on weekends. The ability to send checks via FedEx is particularly beneficial for an old age home that needs to pay food suppliers, medical equipment suppliers, and more on time.

Attach Documents Easily

Attaching documents along with checks is often essential for old age homes to provide clear communication, verify transactions, and maintain organized records. Organizations can easily attach documents with their checks if they have subscriptions to cloud-based platforms like Zil Money. These platforms will print your documents along with your checks and will send them to your payee on your behalf. All you need to do is attach documents in PDF format. Consistent, clear documentation fosters better relationships with vendors, healthcare providers, and other partners.

eCheck: An Alternative to Check Mailing

Cloud-based platforms also offer digital ways to send checks for organizations that prefer those. The process of creating checks is pretty much the same. The only difference is that eChecks are sent via email or SMS rather than USPS/FedEx. You can send eChecks as one-time printable PDFs to ensure safety. The person receiving the eCheck can print it and use it like any other regular check.

Conclusion

Organizations like old age homes can significantly benefit from using cloud-based platforms like Zil Money. The check mailing features offered by these platforms allow organizations to send check payments quickly and affordably. The ability to attach and send documents is another highlight.