How to Merge PST files without duplicates – A Complete Guide

Duplicity in Outlook PST files is a common problem many users face. Mostly this situation occurs when users save multiple files in their Outlook without realizing its consequences. The users must merge PST files without duplicates to avoid such a situation. Several users, especially all businesspeople, use Microsoft Outlook as a communication platform. They send and receive information from one place to another or email clients. Outlook is the most used email client; everyone depends on this platform for daily official work.

Many users have worked in Outlook for a very long time and are well aware of the importance of merging PST files. Most of the users have recently started using Outlook for their business work. Therefore, they might not be well aware of the procedure to combine PST files to eliminate multiple files they have in Outlook. In this blog, you will learn everything about PST files, the procedure to merge files, etc.

Purpose of merging PST files

Now merging the PST files makes it easy for the users while they are sharing crucial data or information. Outlook creates multiple PST files, which is problematic for the users to decide which file to share. There are some reasons to merge PST files. Check it out.

• The process of sharing the PST files can be difficult if there are a lot of files in Outlook, so merging the PST files and creating a single file will be helpful.
• To share PST files is a lengthy process for users, thus proceeding to merge PST files without Outlook will save a lot of time for the users.
• Users can merge the social and work accounts by combining the PST files.
• This will also help users to back up existing accounts.

 

Different ways to combine PST files

Now starting to merge the PST files, users are very eager to merge their PST files. There are a lot of users who are looking for different ways to merge their files. There are two ways to do it one is the manual method, and the other one is the professional third-party tool.

Users can check out both the methods and opt for the method they are comfortable with.

We will share the work for both methods so you can check out the method in the following paragraph. The manual method is difficult, so users must try a professional third-party tool for the entire process. 

Manual method to merge PST files without Outlook

The manual method is a lengthy process for the users, although the procedure is considered the oldest method to merge the file. Nevertheless, it takes a lot of time for the users, as users have to wait for hours to complete the process. All those who have technical hands will be able to run the task with manual method. Therefore, we suggest users to use the professional tool to complete the process. Now follow the steps mentioned below, to begin with the procedure.

• First, open Outlook in your system, click on the home tab and then click on a new tab.
• After that, tap on the more item and select the Outlook data file option from the dropdown list.
• After that, create a new PST file and save the file in the location you want.
• Then click on the Ok option, and after the PST files are created, you have to export all the data to a new PST file.
• After that, hit the file tab, then open and export the option. After that, click on the Import/ Export option from the dropdown list.
• Later, the import/ export wizard will appear before you and tap on the import from another program or file option. After that, hit the Ok option.
• Now you have to select the file type and click the Next option.
• After that you have to look for the location, choose the file you want to import and select the option “do not import duplicate items.
• Now select the PST file to import and check/ uncheck. Include the subfolders and choose import items in the same folder.
• Once you have selected the option, hit the Finish button, and then the process to merge PST files without duplicates will begin.

Limitation for the manual method

Even though the manual method is the oldest method to merge PST files without duplicates, it was also risky. Apart from time taking procedure, the method has many faults, for which the users mostly run toward the professional method. Check out some of the limitations of the manual method.

• The manual method is a long process, which takes ample time to finish the whole task.
• There are high chances of getting your PST files corrupted or inaccessible, so users should merge PST files without duplicates.
• The technique is not guaranteed to maintain the folder hierarchy and data integrity.
• The success rate of merging the complete PST files with the manual method is low.
• If you have multiple PST files in your Outlook, it will be difficult for the users to merge the file in a single go. If you have 10 PST files, you must repeat the task 10 times.

 

The professional way to combine PST files

The only way to conduct the whole procedure speedily is through a professional third-party tool. The professional tool will help the users to complete the entire process without damaging their data. The Shoviv PST merge software is one of the known tools that most users have tried and have a good experience using. Go through the working of the software.

• Visit the official website of Shoviv, Download the Shoviv PST merge software tool, and install it in your system.
• After that, open the tool, click the Add / Search option, and tap the Next option.
• Now you have to look for the location and hit the merge PST files option from the merge option.
• Later, click on the Next option and then click on the Finish option.
• By following the systematic procedure, you will be able to merge PST files without duplicates successfully.

 

Advantages of Shoviv PST Merge Tool

Before using a professional third-party tool, users might be eager to know about the advantages of the software. Users must understand the working or benefits of the software they will get. So here, we are sharing some of the features of the software.

• The software allows users to add various PST files in a single go.
• The tool can also merge the PST folders.
• Numerous other options are available to merge the PST files, i.e., contact folder, join and merge.
• The tool can merge both the ANSI and Unicode file type.
• The merged PST file could be saved in a new PST file as well as in the existing file.
• The users will be able to preview the items before the final process.
• The software also prepares the live report after they merge PST files without duplicates. Users will be able to see the step-by-step process in the report.

 

Closing stages

Merging the PST file is a mandatory task for all users, as it will help them to share important information easily. Users must rely on professional third-party tools to merge PST files without duplicates. Talking about the professional method, we have suggested the tool to run the entire process. The software comes with a free trial version so users can understand the tool deeply.