3 Ways to Remove Duplicates Emails, Contacts, Calenders, From Outlook PST files

Introduction: Microsoft Outlook is a popular email client used by millions of individuals and organizations for managing their emails, contacts, calendars, and tasks. Over time, these PST (Personal Storage Table) files can accumulate duplicate entries, causing clutter and making it difficult to find important information. Removing duplicates from Outlook PST files can help streamline your mailbox and improve overall productivity.

In this blog post, we will explore different methods to remove duplicate emails, contacts, calendars, and tasks from Outlook PST files.

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3 Methods to Remove Duplicates Emails, Contacts, Calenders, From Outlook PST files

Method 1:- Use the Built-in Outlook Feature

 Microsoft Outlook provides a built-in feature to find and remove duplicates from Outlook. Here's how you can use it:

• Launch Microsoft Outlook and go to the folder where you want to remove duplicates (e.g., Inbox, Contacts, Calendar, Tasks).
• Click on the "View" tab in the Outlook ribbon and select "View Settings."
• In the "Advanced View Settings" window, click on the "Filter" button.
• In the "Filter" window, select the "More Choices" tab.
• Check the box next to "Only items with" and choose "Duplicates" from the drop-down menu.
• Click the "OK" button to apply the filter.
• You will now see a list of duplicate items in the folder. Select the duplicates you want to remove and press the "Delete" key on your keyboard.

Method 2:- Manual Cleanup

If you prefer a more hands-on approach, you can manually search and delete duplicate items in Outlook. Here are the steps:

• Open Microsoft Outlook and navigate to the folder you want to clean up.
• Sort the items by a specific field (such as subject, sender, date, or size) to make it easier to identify duplicates.
• Compare items that appear to be duplicated and select the ones you want to remove.
• Right-click on the selected items and choose "Delete."
• Repeat the process for other folders (contacts, calendar, tasks) to remove duplicates from all areas of Outlook.

Method 3:- Third-Party Duplicate Remover Tool

There are several third-party tools available that offer more advanced features for removing duplicates from Outlook PST files. These tools can save you time and effort by automatically detecting and removing duplicates. Some popular third-party tools include Duplicate Remover for Outlook, Softaken Outlook PST Duplicate Remover is the best software as compared to others.

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Steps to Eliminates Duplicates Items From Outlook

• Download and install the software on your computer.
• Select the files/folders you want to scan for duplicates (emails, contacts, calendars, tasks).
• Start the scanning process and wait for the tool to identify duplicate entries.

 

• Review the duplicate items found and choose the ones you want to remove.
• Then select the output location to the resultant files.
• Before the removing process it's provides options To Export Duplicates items in CSV.

• Follow the instructions provided by the tool to delete the duplicates permanently.

Conclusion:-

Removing duplicate emails, contacts, calendars, and tasks from Outlook PST files is essential for maintaining an organized mailbox and maximizing productivity. Whether you choose to use the built-in Outlook feature, or third-party tools, or perform a manual cleanup, the goal is to eliminate redundancy and streamline your Outlook experience. By following the methods outlined in this blog post, you can effectively manage and declutter your Outlook PST files.